Senior Administration Secretary


The Role:

The Senior Administration Secretary role is varied, busy and challenging.  The role involves providing high level secretarial support to both the Associate Principal of the school and the Board of Trustees.

The Candidate:

To be successful in this role you will need:

  • Excellent verbal and written communication skills, including the ability to calmly and effectively address situations
  • A high level of professional integrity
  • Ability to prioritise work, make proactive decisions and apply good judgement
  • Attention to detail and excellent time management and organisational skills
  • Ability to produce high quality work and will be comfortable independently to achieve defined objectives.
  • Sound computer knowledge, experience with Microsoft Office (Outlook, Excel, and Word, etc) and KAMAR and ENROL would be an advantage.
  • Perform duties with considerable confidentiality and initiative.
  • A strong understanding of implementing processes and procedures that ensure organisation compliance with legislative requirements.

The School:

Mount Albert Grammar School is a large state co-educational secondary school in central Auckland.  This school has a current role of 3,200 students and a staff of 280.  Established in 1922, Mount Albert Grammar School has a proud history of academic, sporting and cultural excellence and is one of the top academic schools in New Zealand.

Please send your cover letter, completed Mount Albert Grammar School staff application form and CV to [email protected].

Click here for the Mount Albert Grammar School staff application form, and here for the job description.

ACES (Auckland City Education Services ) is seeking 5 people for Specialised Roles

for the

Attendance Service Team.

ACES (Auckland City Education Services ) is expanding and is seeking 5 people for Specialised Roles for the Attendance Service Team.  ACES has delivered MoE Agreements successfully and includes the Attendance Service, and Alternative Education amd now the Managed Move Programme for Auckland City and is governed by Mount Albert Grammar School (the Provider of the Agreements and the Employer).

Primary Objectives:

  1. Focussed on schools and kura with ākonga from Years 1-12 who have irregularly or moderately absent from school.
  2. A facilitation function supporting universal and targeted attendance responses with tailored support as an exception.
  3. Supporting and connecting across the community to lift irregular school attendance.

Working Relationships:

  • Government Agencies (e.g. MoE, Oranga Tamariki, Police and Health)
  • Iwi and Pasifika Services and Groups
  • Services (NGOs) who support whānau / families
  • Whānau / families or caregivers and ākonga

Ideal Knowledge, Skills and Experience:

  • Recognise commitment to te Ao Māori and promoting tikanga and te reo Māori
  • Knowledge and experience of the aspirations and needs of Māori
  • Knowledge and experience of Pasifika cultures and Islands’ values
  • Can work with different ethnic religious groups
  • Experience in working and engaging with government, services community’s groups and able to manage the range of relationships.
  • Knowledge of the impact of attendance and engagement for ākonga, whānau and families
  • Awareness of the different Schools’ Students’ Administration Management Platforms and is confident in accessing and analysing data, present findings and consider options to support decision making
  • Understand of the of the drivers of irregular and moderate absence and can have conversations or, provide presentations to a range of peoples and groups to support engagement and attendance
  • Able to connect with parent, whānau or caregivers to understand the range of reasons and concerns why ākonga are not attending their schools
  • To be able to negotiate and facilitate relationships within Schools to work beside them on attendance practice and processes
  • Solution-focused, flexible and innovative and sometimes creative to find solutions that can support conversations on attendance and engagement
  • Able to work independently or, within a team and has excellent report writing and computer skills.
  • Recognises importance of managing personal wellbeing and health
  • Has a full driver’s licence
  • Desired tertiary qualification that may include Education, Māori and/or Pasifika and/or Community Studies

Click here to download a full job description.

This is a fix term contract (start date to December 2025) aligned to the MoE Contract and person is paid according to the Support Staff in Schools Collective Agreement for Teacher Aids and Administration Staff.

The Grade / Step will be dependent on the person’s qualification and experience.   A Qualification Grant is available aligned to core responsibilities

Applicants will need to have NZ residency or a valid NZ work visa and an acceptable police vet check.

Applications close at 4.00 pm on Friday 16 June  2023

Click here to download a copy of the Mount Albert Grammar Staff Application Form, complete it and send along with your CV and covering letter to : [email protected]

Applicants for this position must have NZ Residency or a valid NZ work visa.

Boarding Tutors

This is a unique opportunity to join the staff of one of Auckland’s most successful schools as a tutor in either School House (the boys boarding facility) or Centennial House (the girls boarding facility).

The school has a long tradition of boarding, with School House established in 1927 and Centennial House opening in 2022.  We currently have 110 boys living in School House and 25 Girls in Centennial House.

These roles are supported by the Director of Boarding, Centennial House Manager and other boarding staff.

The successful candidate will be expected to support boarding students with their educational and pastoral needs.

These are part-time positions and are ideally suited to tertiary students.  The work can be a combination of the following shifts, please state your preference when applying

School House

  • Monday, Tuesday, Thursday 7pm – 10pm
  • Sunday 8am – 6pm
  • Sunday 6pm – 10pm

Centennial House

  • Tuesday 5pm – 10pm
  • Friday 5pm – 10.30pm
  • Sunday 8am – 6pm

This position requires a person with

  • Exceptional interpersonal, communication and relationship skills
  • An empathy for teenagers.
  • A strong moral compass

Applicants for this position should have NZ Residency or a valid NZ work visa.

Any enquires to Sarah Hayes [email protected] or (09) 815 4038.

Please send your cover letter, completed Mount Albert Grammar School staff application form  and CV to [email protected].

Click here for a copy of the job description

Click here for a copy of the MAGS Staff Application form